CORRESPONDENCE,COMMERCIAL,OFFICE,PERSONAL

Here are some correspondence expressions:

Greeting: Formal or neutral style:

Dear Major Bond/Dear Sir/Madam/Dear Mr./Ms/Mrs/Miss Pompadour

Less formal:

Sir/Sirs...Hi Helen..

Also when we don´t know who will read our letter we put: to whom it may concern.

With referencce to previous contacts:Formal or neutral style:

Thank you for your email of.../Further to your last email,../You´ll recall that during the meeting held in Paris,it was decided that..

Less formal:

Thank you for your email../If you remember,in paris we decided that...

Without reference to previous contacts.

Formal or neutral style:

We have been informed by..(that)../We are pleased to inform you that.../We regret to inform you../According to the information we have/our records...

Less formal:

I understand that.../I wanted to let you know that..

Stating the purpose:

Formal or neutral style:

I am writing regarding the final arrangements for the next working group meeting./The purpose of this letter is to.../I am writing in connection with../I am writing with regard to../In reply to your email,here are..

Less formal:

Just a short note about.../I´m writing about.../Here´s the...you wanted.

Giving information:

Formal or neutral style.

I´m writing to let you know that../We are able to confirm that./I am delighted to tell you that../I regret to inform you that..

Less formal:

Just a note to say../We can confirm that../Good news!/Unfortunately..

Asking for information:

Formal or neutral style.

Could you give me some information about../I would like to know../I´m interested in receiving..,finding out.

Less formal

Can you tell me a little more about../I´d like to know../Please send me..

Offering help

Formal or neutral style

Would you like me to...?/If you wish,I would be happy to../Let me know whether you would like me to..

Less formal

Do you want me to..?/Shall I...?/Let me know if you´d like me to..

Promising action

Formal or neutral style

I will...-investigate the matter./-contact you again shortly/

Less formal

I´ll..-look into it./-get back to you soon

Proposing action

Formal or neutral style

I would like to propose../I would appreciate an opportunity to..

Less formal

Can I suggest../If you like,I can

Requests

Formal or neutral style:

I would be grateful if you could../It would be appreciated if you could../I wonder if you could../Do you think I could have..?

Less formal

Could you../Can I have..?/I´d appreciate your help on this.

Attachments:

Formal or neutral style:

Please find attached.../Attached you will find../I´m sending you...as a pdf file.

Less formal

I´ve attached.../Here is the...you wanted.

Final comments:

Formal or neutral style:

Thank you in advance for your cooperation./Thank you in advance for your help in this matter./Do not hesitate to contact us again if you require any further information./Please feel free to contact me if you have any questions or comments.My direct line is...

Less formal:

Thanks again for../Let me know if you need anything else./Just give me a call if you have any questions.My number is..

Close:

Formal or neutral style:

I´m looking forward to.../Yours sincerely(for letters)/Your faithfully(for letters)/Best wishes/Regards(for e-mails)/Give my regards to...

Less formal:

Looking forward to../Speak to you/see you soon./Regards../Bye/Bye for now("BFN")/All the best/Best wishes to..

So,now try to write an example letter.If you have the difficulties to write,I´ll scan some example letters and send them to you.

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